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TELEVISION AND NEW MEDIA FACILITY

PROCEDURES


Students must follow the guidelines detailed below when using equipment:

 

1. Follow instructor’s guidelines for a project. This means working within the time constraints of your project, using the equipment dictated and hard drive space allocated.

 

If an instructor states that you only have 3 hours for editing a project, do not schedule more than 3 hours for editing. Other classes will be using the same equipment, as well as your classmates, and taking extra time keeps others from completing their work. If your instructor assigns you a specific machine, do not sign up for another that you may prefer. It will disrupt the work of others. If using a G5, do not exceed the hard drive limit dictated by your instructor. Digitize only what you need. If the hard drives are full, no one can work on the machines. Do not use or delete another student’s files. Save all your work in a folder. Any work left on desktop will be deleted at the end of the day.

2. Submit an Equipment Request Form to Media Facility staff to reserve equipment.

Equipment Request Forms are available in the Media Facility office. It lists available equipment and provides space for special requests. The schedule for all Media Facility resources is available on-line at http://tvf.media.qc.edu. It is your responsibility to check the schedule before submitting a request. Circle the equipment you wish to reserve and submit to a staff member who will check the availability of the equipment. If available, your request will be approved and the equipment will be reserved for your use. If the equipment isn’t available, you will be told to pick another time. All equipment requests must be submitted no later than 12:00pm the day prior to your request. Request can be made 2 weeks in advance. Equipment is assigned on a first come, first served basis. Confirm your appointment on-line to be sure your request has been approved.

IF YOU WILL BE LATE OR TO CANCEL YOUR APPOINTMENT, PLEASE CALL 997-5540. OTHERWISE, ANYONE WHO IS MORE THAN 15 MINUTES LATE FOR A SCHEDULED SESSION WILL HAVE THE APPOINTMENT CANCELLED. ALL EQUIPMENT NOT IN USE WILL BE AVAILABLE ON A FIRST COME, FIRST SERVED BASIS EACH DAY. FIELD EQUIPMENT TAKEN OUT OVER NIGHT IS TO BE RETURNED BY 9:00AM THE NEXT BUSINESS DAY.

3. On the day of your request, be responsible, prompt and courteous.

If your scheduled time is 9:00 until 10:00, please arrive within 15 minutes of your start time and leave at 10:00. This means all work must be saved, rendered and completed by 10:00. It is not the responsibility of next user to allow you to finish. They are solely responsible for their own work. Do not complain that you did not have enough time to finish if it will keep someone else from working. When you reserve field equipment, know everything you need. You do not want to be on location and realize you forgot a microphone cable. The staff will provide you with all the equipment you reserved, but you are responsible to double check it and make last minute adjustments. If you are late returning field equipment taken overnight, you may be keeping some else from finishing their project on time. Students who are routinely late in returning equipment will be penalized.


4. Students must follow all the rules of the facility. If you do not follow the rules, you may be denied access to equipment.

· There is no food, drink or gum allowed in the studio or editing facility. Students are expected to eat before or after using facility resources. You can not eat or drink anywhere in the facility.

· Handle all equipment carefully. The equipment is expensive and just as costly to repair. If equipment is broken, it maybe too expensive to replace or repair, and no one benefits.

· The facility is not a gathering place. Discuss project ideas before arriving. You will make better use of your resource time and not disturb others who are working.

· Headsets are required when editing. Excessive noise is a distraction to others.

· Keep books and bags off the equipment and tables. Blocking a heat vent can compromise a machine’s performance.

· Know your assignment. Facility staff members do not know your course work. They can answer general questions and troubleshoot equipment problems, but not explain points from a lecture they did not attend. If you need extra help, contact your instructor before your appointment.

· Clean up your work area before leaving.

· Students who delete or change another student’s work will face severe penalties.

· Field equipment should be returned the way it was issued. Cables should be coiled neatly and not wrapped tightly or tangled. Equipment that is put away properly will last longer.

· The prop room must be kept clean and organized.

· Exercise caution in the studio. Tighten all lights to the grid after moving them. Never leave a camera unattended without securing it. Never blow, tap or talk too closely to a microphone, as this can damage it as well as the audio console and the record deck. Only one person should use the ladder at a time. When someone is on the ladder, there should be a spotter, and the spotter should keep his or her eyes up to avoid possible falling objects.